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Posted: Thursday, February 1, 2018 4:08 PM

Job Description
Job Summary
Top:producing real estate team in Walnut Creek, is seeking a talented, reliable, professional to run the day:to:day operations, marketing and long term growth of her real estate team. This is a key hire to work alongside the owner to help manage and grow the business.
Ideal Candidate
You should be reliable, professional, an extremely good organizer, a positive person, have an incredible ability to focus and move projects forward, an excellent communicator; both written and verbal, have excellent computer skills, high attention to detail, have a good sense of humor, always thinking whats next, a fast learner with a quick mind and be willing to work hard and smart.
Responsibilities and Duties
Administrative Management
Oversee all aspects of the
administration/operations of the teams business including scheduling, meeting preparations and personal tasks.
Create and manage all systems for sellers, buyers, CRM, lead generation tracking, lead follow:up and all office administration.
Maintain business operations manual.
Increase the efficiency and profitability of the office, oversee and manage the financials for the business
Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials
Hold agent and team accountable for conducting all agreed upon lead generation activities.
Ensure that all agent activities are limited to listing property, showing property, negotiating contracts and lead generation
Vision to see how systems can improve and how the company can grow
Listing Management
Oversee all aspects of seller transactions from initial contact to executed purchase agreement.
Prepare all pre:listing materials: listing presentation, listing agreement, disclosures, CMA, etc.
Coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities.
Input and maintain listing information on MLS and marketing websites.
Coordinate showings and obtain feedback.
Coordinate all open houses and broker tours.
Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
Submit all necessary documentation via Skyslope to office broker for file compliance.
Input all necessary information into CRM and transaction management systems.
Marketing Management
Coordinate, implement and execute all team marketing on website, blog, social media and SOI email campaigns with creativity and consistency.
Create and coordinate all listing and open house flyers, postcards, signage and all other marketing materials.
Manage and update team website, blog, and online listings.
Regularly assist agent to manage and enhance teams social media presence.
Manage CRM and system.
Create and regularly prepare all buyer and seller consultation packages.
Track and coordinate all inbound leads from websites, social media and other online sources.
Coordinate all client appreciation events.
Regularly obtain testimonials for websites, social media and other marketing materials.
Execute regular and systematic marketing campaigns.
Contract Management
Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing to ensure consistent and professional customer service is being delivered to clients, agents and service providers.
Regularly update and maintain communication with clients, agents, title officer, lender etc.
Ensure transaction coordinator has submitted all necessary documentation to office broker for file compliance.
Coordinate title/escrow, mortgage loan and appraisal processes.
Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
Coordinate moving/possession schedules.
Coordinate closing process.
Keep CRM up:to:date.
Qualifications and Skills
5+ years of administrative expe


• Location: East Bay, Walnut Creek

• Post ID: 95608562 eastbay is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018